Before submitting an application, please review  FAC-3 Community Use of Library Spaces.

Community rooms are available in all libraries.  The attendee capacity of each library’s community room(s) varies. There is no charge for the use of the community room, but a cleaning fee may be assessed if special cleaning is required after a group has used the room.

All events in the community rooms must be open to the public and free of charge and held within library hours unless approved by the Executive Director. 

A community room can be booked 60 days in advance on a first-come, first-served basis by a person who will be responsible for all conditions stated.  An application must be completed online or in-person by an official, age 18 years or older, of the organization requesting the room. The person/organization making the reservation will be held responsible for the proper conduct of those attending the meeting and for the expense of any damage to library property. The library retains the privilege of canceling any outside use of the room and will attempt to give at least twenty-four hours notice. 

The library cannot guarantee a regular meeting place for any group.

Notice of cancellation shall be given to the library immediately, as failure to do so may deny others the use of the room.  Continued abuse of this kind may result in refusal to book the group.  

The Community Room may not be used for:

  • Any purpose which, in the opinion of the Executive Director and/or Library Board, may interfere with the normal use of the Library or may interfere with the library mission, vision and values.

  • A return engagement by a group that has abused or damaged the facility in its earlier use or has violated any of the regulations set forth in this policy.

  • Sale or promotion of products or services, order placement, or solicitation for future sales, except in conjunction with a library program or approved by the library manager or Executive Director.


The Gilmer Community Room can be used as one large room, but also can be divided into two sections (side A and B).

E-Verify. Employer ID #230979, Authorization Date 07/16/09